What is a building facility maintenance plan?
A building facility maintenance plan is an overview of the systems that control all your facilities and operations needed to keep them running. A maintenance plan includes various services that are classified to:
Structure maintenance, facility electrical maintenance, lighting, plumbing, fire safety, energy, and decoration.
Cleaning, security, pest & rodents control, parking, documentation, and reception. In brief, a building facility maintenance plan must include all services and tasks that ensure running your facilities smoothly. Therefore, you have to track this plan.
Important pillars for an effective plan
An effective maintenance plan covers the facility management needs to ensure that all systems work efficiently. It is made of a comprehensive list of pillars that we will discuss throughout the following lines:
Your objectives for the building facility maintenance plan
Identifying the objectives of your plan is a critical pillar. Your building facility maintenance plan should serve your overall business objective. The following are examples of these goals:
- Gain the maximum effectiveness of all systems with minor energy consumption.
- Respond to all tenants/residents' maintenance requests.
- Finalize all requirements of repairs needed within the property.
Personnel involved in the plan
Another pillar within a maintenance plan is the people involved in achieving its goals. Prior to its implementation, it is better to assign your facility maintenance tasks to suitable personnel. Examples of people involved in the maintenance plan:
- Facility managers.
- Workers and technicians.
- Engineers.
- Contractors.
Tasks assigning and prioritization
Once your maintenance plan objectives and individuals involved are identified, it's time to emphasize the required tasks, arrange them according to their priorities, define the deadline, then schedule them within a timeline.
Secure the needed supplies
To save time and effort for technicians and workers, you must decide what supplies and tools are needed to achieve your maintenance plan tasks and purchase them in advance.
Set clear Instructions
Professional and experienced facility managers are aware of the quality standards required to achieve the highest efficacy while maintaining the facilities' systems. So, they set clear instructions to administrators responsible for executing the requested tasks.
Include different types of Strategies
Facility managers who create the maintenance plan must be knowledgeable about different strategies, like:
- Preventive maintenance: It is a strategy that aims to inspect all systems to reduce the risk of any damage that may happen in the future.
- Reformative maintenance: It aims to fix the damaged systems (or parts) at specific locations within your property.
Set a Budget
After finalizing the previous steps, it is time to set an approximate budget for implementing the plan. You have to take care of the following:
- The average cost of the maintenance of each system.
- Workers and technician wages.
- Outsourcing.
Track your plan
Many tools help facility managers to track their maintenance plans. For example, they can rely on"Bricks," the facility and apartment maintenance software. It allows their tasks to be followed as the software:
- Help managers to view each maintenance request needed from tenants with details.
- View all maintenance reports that are updated in real-time.
"Bricks" can generate reports that include:
- Facility number.
- Date.
- Maintenance request.
- Tools needed.
- Comments.
- Personnel involved name/s.
- The following maintenance date.
- Budget.
Want to manage your facilities and track your maintenance plans easily? Get "Bricks" now, the property management software trusted by well-known properties within KSA.
